These policies were originally issued by the Chair of the Health Care Authority and were reaffirmed, on June 12, 2017, to continue to be in effect by the Director of the Board of Risk and Insurance Management (BRIM). This was done subsequent to the move of the West Virginia State Privacy Office to BRIM by Executive Order 3-17.
The Privacy Management Team developed these policies, after obtaining consensus from all Executive Branch Departments. There may be specific Department-level policies and procedures issued. Please contact your Department Privacy Officer for more information.
Memo to reaffirm privacy policies
Accountability Policy - WVEB-P101
Issued 3/16/2012 Revised 11/16/2023
Executive Branch Confidentiality Agreement Document
Privacy Impact Assessment Guidance - WVEB-P101.3
Issued 6/15/2015
Revised 10/9/2014
Execution of Confidentiality Agreements Procedure - WVEB-P101.2
Revised 4/1/2012
Response to Unauthorized Disclosures Procedure - WVEB-P101.1
Issued 1/20/2011
Privacy Policy Definitions
Consent Policy - WVEB-P102
Issued 1/20/2011
Privacy Policy Introduction
Privacy Policy Definitions
Issued 1/30/2009
Individual Rights Policy - WVEB-P103
Minimum Necessary and Limited Use Policy - WVEB-P104
Notice Policy - WVEB-P105
Security Safeguards Policy - WVEB-P106
Redaction Procedure - WVEB-P106.1
Implementation Resources:
Examples of Notices:
Executive Branch Short Form Notice
Additional Sample Notices
Guide to Supporting Individual Rights
Minimum Necessary Training
Training Slides
SPII Flow Chart
Data Use Agreement Template